Software for on the day wedding coordinators.
Most planning software assumes you were there from the start. Software for on the day wedding coordinators has to assume the opposite: the couple booked everything themselves, the handover is six weeks out, and your job is to make Saturday run.
On both plans, Planning and Complete.
01
Six weeks of handover, dated back from the Saturday.
Set a wedding to on-the-day coordination and it gets its own UK checklist: the handover meeting, the run sheet, confirming every supplier, final numbers to the caterer, the table plan to the venue, the wedding week and the day itself, each dated back from the wedding. There is no “book the photographer” for a couple who booked theirs last spring.
- Twenty-one tasks in all
- Dated from the wedding
- Nothing booked a year out
02
Software for on the day wedding coordinators should put the whole day on one screen.
On the Saturday the wedding opens in day mode: what is happening now and what is next, then the allergies, the people to know, the suppliers with the time each one arrived, the weather and the numbers the caterer will ask for, each one tap away on a phone.
- Dietary first, always
- Suppliers as they arrive
- The day in its parts
03
When the day runs late, you say so once and the rest follows.
Twenty minutes down is one change: every item still to come moves, the fixed moments do not, and anything that now clashes is named in plain words. It works in a barn with no signal and catches up when you are back in range.
- One number for the day
- The ceremony stays put
- Works without signal